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Poster Instructions Nurses

Important instructions for poster presentations

Please be aware that it’s mandatory that:

  1. The topic of the abstract is relevant to nursing
  2. The submitter of the abstract is a nurse
  3. The presenter of the abstract is a nurse
  4. The abstract has not been published or presented at an international congress at the time of submission. This rule applies for both European and US abstract submitters.

The format of a poster session

  1. Poster viewing; presenter should remain near his/her poster (30 minutes)
  2. Introduction by chairmen (4 minutes)
  3. Presentations (6 minutes for presentation and 2 minutes for discussion per presenter)

Short explanation on poster sessions
A poster session is an interactive discussion. During the poster viewing, at the beginning of the session, groups gather at the various posters and move from one to the next, discussing their findings with the authors. This permits a one-to-one exchange of ideas. After the poster viewing, the poster presenters will give a short (6 minutes) presentation of their abstract using max. 5 slides followed by an interactive discussion (2 minutes).

Prizes
Three prizes will be awarded, a First, Second and Third Prize for the Best EAUN Poster Presentation of respectively €500, €300 and €200. Prize winners have to be present at the award session on Monday to accept their prize. If they are not present, the prize will be awarded to the next best abstract.

Instructions
Date, time and place are listed in the programme book. You will be responsible for mounting your poster on the assigned poster board outside the session room 15 min. prior to the start of the session. An abstract presenter must attend the whole abstract session in which he/she is scheduled. The quality of the meeting is extremely dependent on the calibre of the presenters and their posters. The EAUN Scientific Committee would like to remind you of a few key points:

  • EAU Poster Builder Service
    To ensure that the PDF file is of a high quality you can also create your poster from 15 December 2011 through the EAU online Poster Builder Service. For more information click here . The EAU will project the PDF which it has received. The PosterSessionOnline company will print your poster (price per poster € 55 excl. 18% VAT). This way you do not need to bring your poster to Paris!
    IMPORTANT: if you choose not to use the EAU Poster Builder Service the EAU will not print a poster for you. You need to bring your own poster to the congress.
  • PDF of your poster will be projected before your poster session and will also be available online in the EAU Poster Gallery at www.eauparis2012.orgthree weeks prior to the congress.
  • You have to present with max. 5 slides during your poster session presentation.
  • Therefore we need to receive a PDF file of your poster and max. 5 slides prior to: 15 January 2012 by e-mail abstracts@congressconsultants.com or by postal mail on a cd rom to:
    Congress Consultants B.V.
    f.a.o. Silvia de Bruin
    Mr. E.N. Van Kleffensstraat 5
    6842 CV Arnhem
    The Netherlands
  • Make your poster visually interesting, but not over-elaborate
  • Stick to an easy to understand format: usually abstract, methods, results and conclusions
  • Please check the more detailed instructions below and the EAUN Poster
    Building Tool on the congress website (Abstract Submission page).

Complete the Conflict of Interest form
From 1 January 2008 it is obligatory that all speakers/presenting authors involved in EAUN activities complete a Conflict of Interest Form. The form is available through the Faculty website. All speakers will be invited to login to this system in due time. If you have any queries about this please contact s.debruin(at)congressconsultants.com.
If you have already completed a COI form you are requested to update this regularly.

The EAUN Scientific Committee requests that you declare any relevant links to the industry in relation
to your presentation or other conflicts of interests at the beginning of your
presentation.

Equipment supplied

  • Poster board size allows a poster of max.1.55m high and 0.95m wide (poster example below)
  • Pushpins; please leave the pushpins on the board at the conclusion of your session
  • Handouts: All selected posters will be printed and handed out to the audience by the EAUN.

DO’s

  • DO make your poster in a PORTRAIT (vertical) format
  • DO indicate at the top of your poster the abstract number, title of the presentation and its authors and institutions. The lettering for this sign should be at least 2.5cm high
  • DO use block lettering (at least 1.25cm high) for other portions of your presentation to add emphasis and readability
  • DO post a reproduction of your abstract in the right upper corner of the board using a large type script (using Bulletin typewriter)
  • DO make all illustrations beforehand. Keep illustrative material simple in using charts, graphs, drawings and pictures. Keep in mind that your illustrations must be read from a distance of about 1 – 1.5m or more.
  • DO use matte (silk) finish for photographs as this will help diminish glare
  • DO make captions brief, labels few and make both clear
  • DO make posters as self-explanatory as possible

DONT’S

  • DO NOT make your poster in a LANDSCAPE (horizontal) format
  • DO NOT mount abstracts on heavy board, thus avoiding hanging problems
  • DO NOT write or paint on the poster board as background for your poster (someone will be using that poster board after you)
  • DO NOT use sticky tape to mount poster material (this will damage the poster board)

Suggestions for the construction of a poster
Some materials you may wish to use are:

  • Felt tip markers and pens
  • Construction paper in assorted colours (for borders etc., to give emphasis)
  • Ribbon, string

Some colour combinations that provide better contrast are:

  • black on yellow
  • black on orange
  • green on white
  • red on white
  • white on black

EAU Poster Builder Service
Your poster will also be projected during your poster session and online. For this reason we need to receive a PDF file of your poster prior to: 15 January 2012. To ensure that the PDF file is of a high quality you can create your poster from 15 December 2011 until 16 February 2011 through our online Poster Builder Service at http://www.eauparis2012.org/scientific-programme/speaker-zone/. This way you do not need to bring your poster to Paris. The PosterSessionOnline company will print your poster and you collect it at the congress venue. (price per poster ± € 55 excl. 18% VAT).

Poster example (maximum size)